iPOSpays
QuickBooks integration
Professional offices and retail teams that live in QuickBooks should not be re-typing every card run. With iPOSpays on an Omega program that includes QuickBooks handoff, you can keep terminals, payment links, and books pointed in the same direction—so closing the month feels less like data entry and more like running the business.
Feature must be enabled on your account
If QuickBooks integration is not enabled for your TPN (terminal profile), contact your Omega agent and ask them to enable it before you connect.
What merchants gain with Omega + iPOSpays + QuickBooks
Omega places iPOSpays in context: terminals, Cloud POS, recurring flows, and how your office actually collects. When QuickBooks integration is part of your program, the win is operational—fewer mismatches between money collected and what your bookkeeper sees in QuickBooks Online.
- Less time moving card totals from the terminal or portal into QuickBooks by hand.
- Clearer month-end when service items and ledgers are chosen once—with Cloud POS flexibility where you need per-transaction control.
- One relationship with Omega for equipment, portal access, and what should be turned on for your TPN—so you are not debugging three vendors for one reconciliation gap.
For hardware, payment links, and program fit, see the Dejavoo iPOSpays gateway overview.
See the connection in action
Short Omega walkthrough on YouTube—useful when your team wants to see how the portal ties into QuickBooks after the feature is enabled for your TPN.
Open on YouTube — https://youtu.be/k8YjcHZHTSg
Portal setup and technical detailsShowHide
Use this when you are ready to connect or train staff. Your Omega representative can enable QuickBooks for your TPN and help pick service and ledger defaults that match how you report.
Connect QuickBooks in the portal
- 1Log in to the iPOSpays portal.
- 2Open the Settings tab and choose Integrate with QuickBooks.
- 3Select Enable, then click Connect to QuickBooks.
- 4Sign in to QuickBooks when prompted. The portal returns to iPOSpays and shows a confirmation that QuickBooks connected successfully.
If you are already signed in to QuickBooks in the same browser, the connection may complete without an extra login.
Service, ledger, and amounts
After QuickBooks is connected, use the dropdowns to select the service and ledger in QuickBooks that should receive your transactions. Values are loaded from your QuickBooks company.
You can also choose whether to post the total amount (including tips and taxes) or the base amount only.
- Transactions run on your payment terminal are posted automatically to the service and ledger you selected.
- Those defaults apply to all TPNs and card transactions on that payment device. You cannot change service and ledger for each individual transaction on the terminal; one default applies to device activity.
Cloud POS (virtual terminal)
Under Cloud POS, open Payments, choose your Cloud TPN from the dropdown, and enter the transaction amount and card details.
In the QuickBooks section, service and ledger are prefilled from your integration, but for Cloud POS you can change them per transaction using the dropdowns. What you select applies only to that sale.
You can optionally enter customer name and invoice number so the payment posts against that customer or invoice in QuickBooks. You may fill all fields, or only the ones you need (for example, customer only).
After the transaction completes, refresh QuickBooks to see the update on the service and ledger you used.
Need the integration enabled or help choosing a setup?
Your Omega representative can turn on QuickBooks integration for your TPN and walk through service and ledger choices.
iPOSpays and related marks are trademarks of their respective owners. QuickBooks is a trademark of Intuit Inc. Omega Bank Card Services is not affiliated with Intuit.